Time Tracking with Clockodo, Project Billing in Business Central
Your consultants track time in Clockodo, on Mac, on PC or offline in the mobile app. Project time, working hours and absences flow to Microsoft Dynamics 365 Business Central in real time, with no manual intervention and no duplicate data entry. There they are posted as job ledger entries, compared against budgets and billed. dicobis.clockodo connects legally compliant time tracking made in Germany with the project module and the general ledger of Business Central.
Track Time Where the Work Happens
Start the working day, log a break, book project time: Clockodo runs as a desktop app and as an offline capable mobile app. No catching up on Fridays, no paper notes at the client site.
In Business Central in Real Time
Every time entry from Clockodo is available in Business Central immediately: a direct connection with no detours, no export, no import, no duplicate data entry.
From Hour to Invoice
Tracked time is imported as job ledger entries and billed through the Business Central standard: proof of service, invoice, revenue and cost per project from one system.
Legally Compliant and Made in Europe
Clockodo meets the working time recording requirements in Germany and Europe. Working hours, hour accounts and absences are documented and sit centrally in Business Central together with project time.
From Project Start to Invoice in Clear Steps
dicobis.clockodo maps the journey of an hour end to end: the project is created in Business Central, the time in Clockodo, the billing back in Business Central. Every stage uses the standard of the respective system, every posting is traceable down to the time entry, and project managers work with budgets instead of gut feeling.
Create the Project in Business Central
Customer, project, job tasks and prices are created in the Business Central project module. Budgets in hours and euros are stored per task.
Map Customers and Projects in Clockodo
Customers, projects and services in Clockodo are mapped to the projects and job tasks in Business Central. The mapping is set up once during implementation, and new projects are added as they come.
Track Time in Clockodo
The team books project time via stopwatch or manually, with description and billability, plus working hours, breaks and absences with approval. Desktop, browser or mobile app, offline included.
Transfer Time to Business Central in Real Time
Project time, working hours and absences are transferred to Business Central fully automatically and posted as job ledger entries: employee, job task, quantity, hourly rate, description. The review before invoicing takes place in the Business Central standard.
Create Proof of Service and Invoice from Business Central
Job ledger entries become proof of service and sales invoice in the Business Central standard. Revenue, cost and contribution margin per project sit in the general ledger, with no rework.
Projects, Teams and Budgets Under Control
Growing project service providers rarely have a time tracking problem with one person. They have one across projects, teams and months: budgets are only checked at invoicing, hours are missing at month end, proofs of service are compiled by hand. dicobis.clockodo carries this multidimensionality: all project and personnel data sit centrally in Business Central, budgets are visible during the project, and the solution scales with team size and project count.
Control Budgets During the Project
Planned and posted hours per job task sit side by side in Business Central. Project managers see overruns before the invoice reveals them.
Bill Fixed Price, Time and Materials and Retainers
The Business Central project module supports all three billing models. Time from Clockodo is treated per project accordingly: invoiced, counted against a retainer or booked as cost against the fixed price.
Include External Consultants and Freelancers
Freelancers book in Clockodo on the same projects as the internal team. Their hours land as job ledger entries in Business Central, so incoming invoices can be checked against posted time.
Working Hours, Absences and Overtime in View
Clockodo documents working hours, breaks, vacation and sick leave according to legal requirements. Business Central stays lean, personnel time lives in the tool built for it.
Analyze Revenue and Margin per Project
Because time sits as job ledger entries in Business Central, standard reports, Power BI and dicobis.canvas access it directly: revenue, cost and contribution margin per project, customer or consultant.
One Meeting
to a Clear Decision
Book your free analysis session. You get an initial assessment of your current path from hour to invoice, of budget control and proofs of service, and of the fit of dicobis.clockodo for your project organization.
Book a session now
Numbers That Make dicobis.clockodo Tangible
Solid benchmarks from our projects and the platform world, as a point of reference for your decision. We get concrete in the analysis session.
- ,000+
Companies using Clockodo every day
- +
Years Clockodo on the market
One system for time, project and invoice, no manual export
Years of in house use at dicobis from hour to invoice
Book a Free Analysis Session
In the session we look at your path from time tracking to invoice, sort out project types and billing models and identify what is covered by the Business Central and dicobis.clockodo standard.
- Stock take of today's time tracking and billing: tools, responsibilities, effort per month
- Match of your project types against the Business Central project module
- Assessment of master data, hourly rates and release process
- Rough roadmap with effort, phases and risks
FAQ
We currently track time in Excel or directly in Business Central. When does dicobis.clockodo pay off?
As soon as several consultants book in parallel on several projects and month end becomes a collection exercise: catching up on hours, compiling proofs of service, checking budgets. Typical triggers: more than five employees booking project time, freelancers on the team, customers who expect a proof of service with the invoice, or the obligation to record working hours. Where that point sits for you is clarified in the analysis session.
Which data flows between Clockodo and Business Central?
The integration transfers one way, from Clockodo to Business Central, in real time: project time, working hours and absences with employee, project, task, duration, description and billability. In Business Central they become job ledger entries. Business Central remains the leading system for customers, prices and billing, Clockodo for time tracking, hour accounts and absences.
Why Clockodo and not the time tracking in the Business Central standard or in Jira?
The Business Central time sheet is built for accountants, not for consultants on the move. Jira tracks time technically per ticket and needs add ons for working hours and absences. Clockodo is localized for Germany, legally compliant for working time recording, works offline on the smartphone and is used by more than 10,000 companies. dicobis.clockodo brings that time to where billing happens.
How often is time transferred and where is it reviewed?
The transfer runs fully automatically in real time, with no manual intervention. Review happens where billing happens: project managers or back office check the job ledger entries in Business Central before invoicing. Corrections are made in Clockodo and follow automatically.
How does dicobis.clockodo work together with dicobis.canvas and other dicobis products?
dicobis.clockodo is a standalone app for Business Central and builds on the standard project module. KPIs such as unbilled hours, pending releases or budget overruns can be brought into the role center as tiles with dicobis.canvas. No other dicobis products are required.
How does the rollout work?
You need an active Business Central environment (cloud or on-premises) and a Clockodo account with admin access. Clockodo can be tested free for 14 days. The rollout covers connector setup, mapping of customers, projects and services, training and a test run with real time entries. After that the integration is ready for use immediately, including on an existing Business Central environment. dicobis uses dicobis.clockodo itself for its own project billing. Effort and licensing model are clarified in the analysis session.
What does dicobis.clockodo cost?
Connector: 4 euros per Business Central user per month. Setup and training: 3,800 euros one off. Clockodo licenses are purchased directly from Clockodo, free 14 day trial.